The Franklin Sun: Public Notices: Friday, October 17th, 2008



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Public Notices: Friday, October 17th, 2008

Public & Legal Notices may be submitted to us at legals@franklinsun.com.

Public Notices Published Friday, October 17th, 2008

Board of Commissioners
Franklin Parish Hospital
Service District No. 1, d/b/a
Franklin Medical Center
August 4, 2008 5:36p.m.
Members Present: Nick Poulos; Chairman, Michael Wright; Vice-Chairman, Dan Warner, Jan Hicks, and Paul Price.
Absent:
Others Present: Robert Boullion, Blake Kramer, Sheila Mason, Hope Young, Oren Leonard, Bryan Crawford, Gina Jones, Wana Evans, Nick Fontenot, and Sam Wiggins.
Call to Order and Invocation: Mr. Poulos called the meeting to order and Mr. Wright gave the invocation.
Approval of Minutes from the July 8, 2008 and July 17, 2008 meetings: The motion to accept was made by Mr. Price, seconded by Dr. Hicks, followed by a unanimous vote to approve as written.
Financial Report: Robert Boullion:
Mr. Boullion introduced the “Financial Team for FMC”; Mr. Oren Leonard, Ms. Gina Jones, Ms. Wana Evans, and Mr. Nick Fontenot.
Mr. Leonard, the new Business Office Manager, gave a description of his financial background and his goals for FMC billing department.
Ms. Gina Jones, Accounting Manager, gave insight to the task FMC is soon to face with an IT conversion. Ms. Jones has recently gone through a conversion of this type and is knowledgeable as to the steps to be taken insuring the accounting information is properly organized to avoid complications.
Ms. Wana Evans, Med Surge Supervisor and Case Management Supervisor, is working on processes and the proper documentation procedures of patient care for reimbursement. She stated that the hospital has a lot of potential and the community needs to be made aware of what FMC now has to offer. Ms. Evans also took a moment to thank her “excellent staff”.
Mr. Nick Fontenot, Admissions Supervisor, is working to get his staff up to speed on the hospitals collection policies, patient information verification, and customer service. Mr. Fontenot has introduced several new procedures in the admissions department which has increased patient satisfaction and collections.
Mr. Boullion gave an overview of the hospital financials as of June 30, 2008. Received 350 thousand in uncompensated care in June. There was discussion regarding patient accounts that are over 120 days how they affect the financials. The cash balances are showing an upward trend and are in stable condition. FMC receives Medicare reimbursement monthly based on an estimate of patient days reported at the beginning of each year. The estimate was high for this year resulting in FMC having to reimburse Medicare.
Mr. Boullion informed the Board that insurance denials are being reviewed and resubmitted for payment. Total A/R collections for June were 1.3 million. This is the third month in a row collections have been over a million.
Mr. Boullion gave an overview of the IT companies being considered.
Mr. Wright made the motion to accept the financials as presented; the second was by Mr. Warner, followed with a unanimous vote to approve.
Medical Staff: Mr. Poulos
Dr. Hicks made the motion to approve the credentialing of James Ball, M.D., Robbie Soleau, CRNA, and Dr. Untract upon receipt of his licensing notification from the State Licensing Board. The second was made by Mr. Price followed by a unanimous vote approving.
Chief Nursing Officer Report: Sheila Mason presented the following:
Ms. Mason introduced Bryan Crawford, the ER and ICU director. Mr. Crawford is from this community and brings with him an extensive background in healthcare management. Bryan is looking forward to helping the community where he was raised.
Ms. Mason updated the Board on the most recent Press Ganey report. Two of the five areas addressed on this report were wait time for admittance and wait time for testing. Ms. Mason has implemented a patient tracking form to be completed and included in each patient chart. One point that was made during the discussion was that the community needs to realize that we are compared to hospitals in large cities that have substantial wait times. FMC’s wait time is on the average under 30 minutes. The larger cities and community hospitals have and average of well over an hour wait. She and her staff are working daily to increase patient satisfaction in all areas of the hospital.
Ms. Mason is redefining the goals of the HRSA grant to be better tailored to the needs of our hospitals program. Bobby has spoken with Healthworks about finding larger grant opportunities for the hospital.
Ms. Mason has arraigned for several departments of the hospital and clinics to participate in a health fair organized by the Office of Community Support for children ages 3 -18.
Ms. Mason reported on the Franklin-Tensas Healthcare Coalition Meeting. This organization will be a great asset to Franklin and Tensas Parishes.
The motion was made by Mr. Price, seconded by Mr. Wright, followed by a unanimous vote to approve the Chief Nursing Officer’s report as presented.
Administrative Report: Mr. Boullion
Mr. Boullion informed the Board of his efforts contacting Senators and DHH facility planers regarding the CMS ruling certifying Rural Health Clinics.
Mr. Boullion elaborated on the goals for the hospital, possibility of a Board educational retreat, and recruiting efforts.
The motion to approve the Administrative report was made by Mr. Wright, seconded by Dr. Hicks, followed by a unanimous vote.
Executive session:
Mr. Price made the motion to remove items 3 and 4 under executive session from the agenda. Each Board member voiced their approval.
Mr. Kramer asked Mr. Boullion if he wished to waive his right for open session discussion of his employment as interim CEO. Mr. Boullion waived his right.
Wright made the motion to enter executive session, seconded by Dr. Hicks, followed by a unanimous vote approving.
Mr. Wright made the motion to exit executive session, seconded by Mr. Price, followed with a unanimous vote to exit executive session.
Open Session:
Nothing stated
Adjourn:
The motion was made by Dr. Hicks, seconded by Mr. Wright followed by a unanimous vote to adjourn.
Respectfully submitted,
Nick Poulos, Chairman
Board of Commissioners
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Board of Commissioners
Franklin Parish Hospital
Service District No. 1, d/b/a
Franklin Medical Center
August 28, 2008
Members Present: Nick Poulos; Chairman, Michael Wright; Vice-Chairman, Dan Warner, Jan Hicks, and Paul Price.
Absent:
Others Present: Robert Boullion, Blake Kramer, Sheila Mason, Katie Norwood, Harvey Guimbellot, Larry Clark, Dwaine Boothe, Martha McGee, Betty McCarthy, Dorothy Johnson, and Sam Wiggins.
Call to Order and Invocation: Mr. Poulos called the meeting to order and Mr. Warner gave the invocation.
At this time Mr. Poulos asked for a motion to move to open session items 3 and 4. The motion was made by Mr. Price seconded by Mr. Warner followed by a unanimous vote.
Approval of Minutes from the August 4, 2008 meeting.
Motion was made by Mr. Price, seconded by Dr. Hicks and by a unanimous vote approved the minutes for the April 4, 2008 regularly scheduled Board Meeting as they were presented.
Emergency preparedness
Mr. Clark stated that the hospital has applied for a FEMA Grant in the approximate amount of 313 thousand dollars for retro fitting of the hospital windows and exterior doors to meet IBC requirements for hurricane protection. The estimate of this project is around 360 thousand. The application was submitted on June 30. There will be at the least 90 days before FEMA will notify the Police Jury as to whom the grant is awarded. Mr. Clark does not foresee a problem with the grant applications and the appropriations of funds that were listed. Mr. Clark is not certain if the money for the project will go to the Police Jury to appropriate or if the money will come directly to the hospital.
Mr. Guimbellot asked that Mr. Boullion briefly explain the recent cut back of nursing hours.
Mr. Boullion explained that the hospital has been fortunate this year with the daily census being around 18 patients a day. When comparing the last few years, beginning in May the census falls to 9 or 10 patients a day. In January when discussing the loss of physicians and a general surgeon and how that would impact the financial stability of the hospital, the decision was made to decrease expenses in other areas of the hospital before considering possible layoffs or reduction in hours. Mr. Boullion stated that he has known for a while now that the nursing department was heavily staffed. He began using a standard ratio comparing nursing hours per patient. The nursing hours were around 15 per patient.
Blake requested at this time that the discussion of situation with nursing staffing be added to the agenda.
Mr. Boullion continued that when looking at hospital staffing he chose the nursing department to begin with. The commercial hospitals that he has worked at the nursing ratio are between 6 and 8 per patient day. FMC hours are between 14 and 16. Mr. Boullion understands that we are a community hospital and not a larger hospital, but being double the norm is not acceptable. There have been several incidences when we have had 7 patients with 7 nurses on duty. Mr. Boullion made the decision to reduce the hours but still provide quality personal care. Mr. Boullion did not ask for the hours to be cut to 8 hours per patient day, but to find a comfortable medium. Mr. Boullion stated that the available hours were being stretched out between all of the fulltime nurses and that no one was happy with the numbers of hours they were given a week.
Mr. Guimbellot asked, how many hours will the nurses that were laid off/cut back (Moved from full time to PRN) receive. He was referring to the nurses aides that received raises and then had their hours cut. Dr. Hicks asked what procedure was taken to make the decision of whose hours were decreased. Mr. Boullion stated that they assessed the patient needs on the floor, such as how many patents we had at a particular time and how many nurses were working at the same time. Dr. Hicks then asked if the reduction in staffing included RNs, LPNs, and CNAs? Mr. Boullion stated that we are probably a little short on RNs, a little high on LPNs, and over staffed on CNAs and ward clerks. There has also been a salary freeze in place since the first of the year. Taking in consideration the above mentioned factors the decision was made to pay current employees what they should be paid and reduce the fulltime staff to stop division of hours. The flexing of hours due to patient load between a large numbers of employees was not giving the employees the hours they needed a week. Dr. Hicks asked if there was an evaluation done to make the decision of which nurses were let go. Mr. Boullion explained that no one was “let go”. When the census increases the nurses will be called in to work. Mr. Poulos asked Mr. Guimbellot if his question was answered. Mr. Guimbellot stated that his question was answered. Mr. Warner asked what criteria was used to determine the lay offs? Dr. Hicks asked how it was decided who was cut. Mr. Boullion stated that he was not the one that made that decision.
Mr. Kramer reminded the Board that they should not be having this discussion with out adding it to the agenda. Mr. Warner made the motion, Dr. Hicks seconded, followed by a unanimous vote to add the discussion of employee hours to the agenda.
Mr. Poulos reminded the Board and the guest of the Grievance Policy that explains to every employee the processes that should be taken. Mr. Poulos also reminded the Board of their responsibility and of the Administrative staffís responsibility of day to day management of the hospital.
At this time Mr. Wright entered the meeting.
Mr. Warner asked again how the determination was made of whose hours were to be reduced. Ms. Mason stated that she was prepared to answer the question. Charge Nurses, these are RNs on the floor that work with the nurses on a daily bases, were given 6 guidelines/questions in reference to every nurses aid. 1) Absences 2) Multitask capability 3) Quality of their work 4) Past disciplinary actions 5) Ability to cooperate with other employees 6) There was not to be favoritism based on years of service.
Dr. Hicks asked that all employees that had their hours cut be contacted and told the reason they were chosen.
Mr. Poulos asked the guest that would like to speak to begin by stating their name for the record.
Ms. Martha McGee stated that she has worked at FMC for 9 years and asked why there are nurses on the floor that have only been here a few months and the nurses that have been here for years had their hours cut. Mr. Kramer stated that seniority was not in the categories Ms. Mason gave the Charge Nurses. Mr. Kramer also reminded the guest of the grievance process and encouraged them to take advantage of this process.
Ms. Betty McCarthy stated that she has worked at FMC for 15 years. She stated her concerns with the person replacing her and elaborated on her dedication to the hospital. She asked Ms. Mason to address her concerns. Ms. Mason did not wish to comment at this time. Mr. Poulos asked Ms. McCarthy to follow the grievance policy and to speak with Ms. Bass the HR Director.
Ms. Dorothy Johnson stated she has worked for FMC for 12 years. Ms. Johnson asked why she was given a pay increase on Friday and the next Monday demoted to part time. Mr. Poulos encouraged Ms Johnson to follow the grievance process.
Mr. Poulos asked if there was anyone else that wished to address the Board during open session. Receiving no response, Mr. Poulos thanked the employees for coming and encouraged them once again to follow the grievance process so their concerns may be addressed.
Financial Report: Robert Boullion reported the financials as follows:
The year to date census for the hospital is slightly higher than last year. The clinic visits have declined slightly. Winnsboro clinic is doing well, but the Tensas clinics visits have decreased. Cash collections were down in July.
Net income year to date is at 46,236 compared to -307,280 at this time last year.
The totals for salaries this month appears to be inaccurate. Usually the salaries are around 240 thousand a month. The discrepancy is being looked into. When the issue has been resolved, Mr. Boullion will send an email to the Board members explaining the discrepancy.
For July the patient census for the hospital was at 107 compared to 100 last year. Outpatient visits have stayed about the same. The patient day expenses are high for the month which could be a result of the discrepancy in the salary calculation. As discussed in previous Board meetings, the employee benefit number will be reported as a consistent number in the future.
The bad debit expense is up a little compared to the previous months.
The net operating total is at a negative 132,241 for the month of July. When the discrepancy from the salary account is corrected the net operating total should decrease to a negative 100 thousand.
During the audit process for the fiscal year end in April 2008 it was discovered that the monthly Medicare reimbursement was over estimated at the beginning of the year. Due to loosing two physicians before the fiscal year began the Medicaid income was not as high as projected. Medicare over paid FMC around 1.1 million. This amount will have to be repaid to the Medicare program. There may be options available for repayment terms. The total amount to be repaid could be a little lower pending the completion of the audit by Lester, Miller, and Wells.
The Tensas clinics are seeing fewer patients. Despite the decrease in patients employee hours and salaries have not decreased they have increased. There is a decrease in revenue of about 25 thousand. The administrative staff is looking at the total employee hours in relation to patient load.
The Winnsboro clinic has increased in patients and the net income is considerably higher than last year.
Dr. Untract, General Surgeon, should be on staff in October. Dr. J. White and Dr. Fairbank will begin their practice here in September.
A/R days are holding around 93. The cash collections were down for July. The A/R days should decrease to around 75 days after the billing and collection process has been streamlined. Oren Leonard, Business Office Manager, is working diligently on this process. The purchase of the new IT system will solve these issues, but that is a year away. We should see a significant decrease in A/R days next month. Old debits will be re-categorized. Oren has is sending the old accounts to a new collection agency that is much more aggressive than the one we have been using.
Mr. Poulos requested the financials be accepted as presented. Dr. Hicks made the motion, seconded by Mr. Warner, followed by a unanimous vote to approve.
Mr. Poulos asked for the motion to approve the credentialing of the following: John A. White, M.D., Krishna K. Kambhampati, M.D., Jorge I. Tapia, M.D., Charles Reinninger, M.D., and James Maddox McCarthy, Jr. The motion was made by Mr. Price, seconded by Dr. Hicks, followed by a unanimous vote to approve.
Chief Nursing Officer Report: Sheila Mason presented the following:
Ms. Mason reviewed the PI report for the Board.
Quality Report - Press Gainey Report
Ms. Mason is working on the plan of correction relating to the top 5 measures that decreased on the last quarterly report.
Grants
Ms. Mason will be meeting with a lady from Dallas to redesign the objectives of the Mental Health Grant. Downsizing may be necessary. It should be possible for the patient load to be seen in a 3 or 4 day week.
Meetings
IT demos
Hurricane preparedness meetings
Marketing /Advertising/Program/Community Updates
Dr. Tillman is working every Friday. Dr. J. White will hopefully be here in September. Dr. Fairbanks has had his first clinic day and will soon start scheduling surgery. Mr. Warner asked when Dr. Sartor should begin her practice. Mr. Boullion stated that her paperwork states September 1, 2008.
Mr. Poulos asked for a motion to accept the CNO’s report and the PI report as presented. The motion was made by Mr. Price, seconded by Mr. Warner, followed by a unanimous vote to approve.
Mr. Poulos then asked for a motion to change the word “Medicaid” on the second page of the August 4, 2008 minutes to “Medicare”. Mr. Wright made the motion, seconded by Dr. Hicks, followed by a unanimous vote to approve the correction.
Legal Report: Blake Kramer presented the following:
HR Policy Revisions were presented to the Board. At this time, Mr. Warner made the motion to discuss the strategic planning relating to reformulation of bylaws and HR policies to executive session. The second was by Mr. Wright followed by a unanimous vote to move these items to executive session.
Mr. Kramer explained the new Ethics Laws that pertained to the Board.
Mr. Kramer asked for approval of a resolution for Progressive Bank clarifying the signatures for the Hospital Employee benefit account. The motion was made by Mr. Warner, seconded by Mr. Price, followed by a unanimous vote to approve.
Administrative Report: Mr. Boullion reported the following:
Mr. Boullion presented two scenarios pertaining to the Board, Physician, and Administrative Retreat.
The IT system search process has been a tedious one. The FMC staff has been reviewing 5 different systems. The Rural Health Coalition has changed the grant amount from 1million to 900 thousand. Then Ms. Welch from the Coalition stated that the recipient hospitals are not necessarily going to receive a predetermined amount. A special session will probably be necessary before the next meeting to present the IT system chosen to the Board for approval.
The LabCorp contract is up for renewal in December. LabCorp will be increasing our rates by 10% beginning October 1, 2008. There is a decision to be made as to whether or not to keep their contract or consider taking over ownership of the lab.
The Pharmacy contract renewal is approaching. We will be taking back control of the pharmacy pending the LA Board of Pharmacy completing the licensing process.
The Med. Home Provider Network should begin around the end of 2009. Within the Regions of LA there will be ìMedical Homesî. A Medical Home is a primary care provider. The primary care provider will refer patient to specialty providers within the network. Telemedicine will be in use to keep the physicians and the patient records communicated. This is a process of Medicaid of Louisiana.
Dr. Untract, due to the fact he has worked for a number of years out of the country, has more steps than normal to be licensed in Louisiana. Dr. G. White confirmed in August his intentions are to practice for FMC. Dr. White has given FMC a verbal agreement that he will be here in December. Mr. Boullion stated that there has not been any discussion of his working in the Tensas Clinics. He came here to work for Franklin Medical Center with no specifics. Dr. Robinson is considering working with FMC beginning next summer. Dr. Combetta will begin practice next June. There is a 3rd year Med student interested in FMC for the future.
Executive Session:
The motion was made by Mr. Price, seconded by Mr. Warner, and followed with a unanimous vote to enter executive session.
Open Session:
The motion to enter open session was made by Mr. Wright, seconded by Dr. Hicks, followed by a unanimous vote to enter open session.
Mr. Poulos asked for a motion to consider denying the legal demand set-forth by DSM and offering the possibility of counter suit as recommended by FMC’s attorney. The motion was made by Dr. Hicks, seconded by Mr. Price, followed with a unanimous vote
Adjourn: The motion was made by Mr. Price, seconded by Mr. Wright, and followed by a unanimous vote to adjourn.
Respectfully submitted,
Nick Poulos, Chairman
Board of Commissioners
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FRANKLIN PARISH POLICE JURY
NOTICE OF PUBLIC HEARING
The Franklin Parish Police Jury will hold a Public Hearing during their regular meeting scheduled for Thursday, November 13, 2008 at 6:00 P.M. in the Police Jury Meeting Room, Courthouse Building, Winnsboro, Louisiana for the following purpose:
Change Powers Lane from Public road to Private road.
The public is invited to attend should you have any protests and/or comments concerning this matter.
Johnnie Wesley, Parish Secretary
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VILLAGE OF GILBERT
PUBLIC NOTICE
Notice is hereby given that the Board of Alderman of the Village of Gilbert, Louisiana, will consider the adoption of Ordinance No. 306, bearing the title:
AN ORDINANCE FOR THE REMOVAL OF TRASH CANS FROM RIGHT OF WAY:
NOTE: TRASH CANS MAY BE PUT OUT FOR PICKUP NO EARLIER THAN 12 NOON THE DAY BEFORE AND REMOVED NO LATER THAN 12 NOON DAY AFTER NORMAL PICKUP.
WILL BE A $25 (TWENTY-FIVE DOLLAR) FINE IF TRASH CAN IS NOT REMOVED FROM RIGHT OF WAY.
And a public hearing will be held at the next regularly scheduled meeting of the Board of Alderman of the Village of Gilbert to be held on November 13, 2008 at 6:30 p.m., to consider the adoption of said ordinance.
Diane Parker, Clerk
Mike Stephens, Mayor
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ADVERTISEMENT FOR BIDS
Franklin Parish Police Jury
Owner
6558 Main St., Winnsboro, LA 71295
Address
Separate sealed Bids for the construction of UNION CHURCH ROAD, PROJECT NO. 08-10-516E will be received by FRANKLIN PARISH POLICE JURY at the office located at 6558 MAIN ST., WINNSBORO, LA 71295 until 10:00 a.m. (Local Time) Wednesday, November 5, 2008 (year), and then at said office publicly opened and read aloud.
The Contract Documents may be examined at the following locations:
FRANKLIN PARISH POLICE JURY
6558 MAIN STREET
WINNSBORO, LA 71295
318-435-9429
MCMANUS CONSULTING ENGINEERS, INC.
116 SMELSER ROAD
MONROE, LA 71202
318-343-5600
Copies of the Contract Documents may be obtained at the Issuing Office, McMANUS CONSULTING ENGINEERS, INC. located at 116 SMELSER ROAD, MONROE, LA 71202, upon payment of $100.00 for each set, which includes $25.00 non-refundable handling fee and a $25.00 reproduction cost. The Contractor must pay shipping cost.
This project is classified as Highway, Street and Bridge.
FRANKLIN PARISH POLICE JURY
OCTOBER 2, 2008
HARVEY R. GUIMBELLOT, PRESIDENT
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MARSHAL’S SALE
S.E. Lee Jr.
VS. #04390
Betsy “Betty” Blackson
State of Louisiana
Parish of Franklin
Ward 7/City Court
By virtue of a writ of Fieri Facias, in above cause, I will offer for sale at public auction, at the front door of the Ward 7/Winnsboro City Court, in the City of Winnsboro, Franklin Parish, Louisiana on Wednesday, October 29, 2008 at 10:00 a.m., within legal sale hours, the following described property, to-wit:
A certain portion of Block 6 of the Landis Park Addition to the City of Winnsboro, Louisiana described as follows:
Begin at the Northeast corner of Lot 67 of said Block 6 and run thence in a Southwesterly direction along the Northern boundary of said Block 6, 253.21 feet; thence turn a left deflection of 90 degrees 00 minutes and run in a Southeasterly direction 88.18 feet for a POINT OF BEGINNING; thence turn a right deflection of 90 degrees 00 minutes and run in a Southwesterly direction 60 feet; thence a left deflection of 90 degrees and 00 minutes and run in a Southeasterly direction 88.18 feet to a point on the Southern boundary of said Block 6; thence turn a left deflection of 90 degrees 00 minutes and run in a Northeasterly direction along the Southern boundary of said Block 6, 60 feet; thence turn a left deflection of 90 degrees 00 minutes and run in a Northwesterly direction , 88.18 feet back to the POINT OF BEGINNING, together with all improvements.
Seized in the above styled suit and will be sold to satisfy said writ and costs; terms cash with appraisement to highest bidder.
Bruce McCarthy, Marshal
Ward 7/City Court, Winnsboro, La.
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VILLAGE OF BASKIN
Regular Council Meeting
Oct. 14, 2008
The Mayor and Council of the Village of Baskin met in a regular session on Tuesday, October 14, 2008, at 5:00 p.m. at the Village of Baskin Town Hall.
Present: Mayor Billy Joe Cupp and Council Members Wanda Carroll and Larry LaBorde.
Also present: Town Clerk and guests.
Absent: Alderman Mike Ballard.
There being a quorum, the meeting was called to order.
The pledge of allegiance and prayer were led by Mayor Billy Joe Cupp.
The Town Clerk read minutes from the previous meeting.
Larry LaBorde made a motion to accept minutes as read. Wanda Carroll seconded. 2 yeas. 0 nays. 1 absent.
NEW BUSINESS:
The cash flow report was provided for the month of September.
Permission was granted to pay all bills.
Larry LaBorde made a motion. Wanda Carroll seconded. 2 yeas. 0 nays. 1 absent.
Mayor Billy Joe Cupp read Act 19 Resolution.
Larry LaBorde made a motion. Wanda Carroll seconded. 2 yeas. 0 nays. 1 absent.
Council members were given a copy of the Cooperative Endeavor Agreement Act 19 Line Item Appropriation.
OLD BUSINESS;
Welcome signs for each entrance to Baskin have been put up.
POLICE DEPARTMENT REPORT:
Assistant Chief Don Moore reported that everything is running smoothly.
FIRE DEPARTMENT REPORT:
Requests was made and permission granted to reinstall telephone to the Fire Department.
OTHER BUSINESS:
Tommy Hendry presented his letter of resignation.
Dani Dean, Town Clerk
Billy Joe Cupp, Mayor
10/22 1tb
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VILLAGE OF GILBERT
REGULAR COUNCIL MEETING
OCT. 9, 2008
The Village of Gilbert Mayor and Board of Alderman met in regular session on Thursday, October 9, 2008 at 6:30 p.m., at the Gilbert City Hall.
Those present were as follows: Mayor Mike Stephens, Clerk Diane Parker, Alderman Kay Dunaway, Leo Miller, and Louis Ezell.
Also present were Joann Evans, Bruce Lofton, Chief Ty Britt, Bill McLemore and citizens.
CALL TO ORDER:
Mayor Mike Stephens called the meeting to order. Leo Miller led in opening prayer. Diane Parker led in the pledge of allegiance.
AMEND AGENDA:
Motion made by Louis Ezell, seconded by Leo Miller to amend agenda to allow Mr. Kevin Hudson to speak on behalf of All-Tel. Motion carried.
MINUTES:
Motion made by Louis Ezell, seconded by Kay Dunaway to accept the minutes as presented. Motion carried.
FINANCIAL DOCUMENTS:
Motion made by Louis Ezell, seconded by Kay Dunaway to accept the financial documents as presented. Motion carried.
PAY MONTHLY BILLS:
Motion made by Kay Dunaway, seconded by Louis Ezell to pay the monthly bills. Motion carried.
FIRE DEPARTMENT:
Brian Goodman gave monthly report.
PUBLIC WORKS DEPARTMENT:
Bill McLemore gave monthly report.
POLICE DEPARTMENT:
Chief Ty Britt gave monthly report.
PUBLIC WORKS DEPARTMENT:
Bruce Lofton gave monthly report.
NEW BUSINESS:
WATER METER ADJUSTMENT:
Discussion was held. Motion by Kay Dunaway, seconded by Leo Miller to adjust two water meters.
CDBG PROGRAM:
Mayor Stephens stated that he had received the paper work on the CDBG disability housing program. Discussion was held, and anyone needing assistance contact city hall.
ANNEXING WATER SYSTEM:
Discussion was held. Mayor stated many people right outside our current systems need water. Mayor asked for committee. Mr. Louis Ezell volunteered to check on the matter.
GENERAL APPROPRIATION ACT:
Mayor Stephens stated that the Village of Gilbert had received cooperative endeavor agreement for water tank maintenance. Stephens stated that clerk would attend a seminar in Monroe on October 13, 2008 to assist with the completion of the required documents. Motion made by Louis Ezell, seconded by Leo Miller to check on the purchase of a generator.
INTRODUCE ORD. #306 REMOVAL OF TRASH CANS FROM RIGHT OF WAY:
Discussion was held. Mayor introduced Ord. #306 for the removal of trash cans from right of way. A public hearing will be held on November 13, 2008, to adopt said ordinance.
DISCUSS REMOVAL OF CRAPE MYRTLES:
Mayor Stephens stated he had received complaints about the crape myrtles obstructing the view when entering onto the four lane highway. Discussion was held.
OLDBUSINESS:
Adopt. Ord. #305 increase fines:
Motion made by Louis Ezell, seconded by Leo Miller to close regular meeting, open public hearing. Motion carried. Public Hearing was held on increasing fines. Motion made by Louis Ezell, seconded by Kay Dunaway to close public hearing and open regular meeting. Motion carried. Motion made by Louis Ezell, seconded by Kay Dunaway to adopt Ord. #305 to increase speeding fines. Motion carried.
OTHER BUSINESS:
None available.
ADJOURNMENT:
Leo Miller made motion to adjourn. Louis Ezell seconded the motion. Motion carried.
Diane Parker, Clerk
Mike Stephens, Mayor
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