The Franklin Sun: Public Notices: Tuesday, July 15th, 2008



Today is Tuesday, May 21st, 2013	Subscribe Today!

Main Menu

• Home
• Links of Interest
• Photo Gallery
• Polls & Surveys
• Public Notices
• Read Our E-Edition
• Recommend Us
• RSS Feeds
• Search Our Site
• Site Statistics
• Story Archives
• Top 5 Most Popular
• Contact Us

Ads by Google

Current Poll

Are you keeping your New Year's resolutions?

View Results

Public Notices: Tuesday, July 15th, 2008

Public & Legal Notices may be submitted to us at legals@franklinsun.com.

Public Notices Published Tuesday, July 15th, 2008

Winnsboro, Louisiana
June 2, 2008
The Franklin Parish School Board met for its regular scheduled meeting on Monday, June 2, 2008 at 5:30 p.m. in the Franklin Parish School Board Complex board room.
Present for the meeting were Mrs. Louise Johnson, Mr. Tim Eubanks, Mrs. Dorothy Brown, Mr. Eddie Ray Bryan, Mr. Ronnie Hatton, Mr. Jesse Young, and Mr. Richard Kelly.
No board member was absent from this meeting.
President Eddie Ray Bryan called the meeting to order, Chaplain Richard Kelly led in prayer and President Bryan led in the Pledge of Allegiance.
There being no changes in the agenda, the agenda is as follows:
MOTION TO APPROVE FINAL AGENDA
ORDINANCE # 2008-06-0001
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the final agenda for the June 2, 2008 meeting as listed.
FRANKLIN PARISH SCHOOL BOARD COMPLEX
7293 PRAIRIE ROAD
WINNSBORO, LA 71295
PROPOSED AGENDA FOR
JUNE 2, 2008 at 5:30 P.M.
CALL TO ORDER: President
INVOCATION: Chaplain
PLEDGE OF ALLEGIANCE: President
I. Approval of Agenda
II. Approval of minutes from April 17, 28, May 5, 13, and 27, 2008 meetings.
III. Recognition of Visitors
Agricultural Extension Office Speaker
IV. Business
A. Consider NCLB/IDEA Combined Application for 2008-09. (Sharp)
B. Consider request for Type 1 charter school in Franklin Parish.
C. Consider payment of monthly invoices. (Whitten)
D. Consider payroll deduction plan. (Whitten)
E. Consider resolution and 403(b) Plan Document. (Whitten)
F. Consider Local Personnel Evaluation Program for 2008-09. (McClary)
G. Consider Franklin Sun as Official School Board Journal. (Johnson)
H. Consider procedures for Vehicle Accidents/Incidents. (Moore)
V. Consider Bids
A. Consider bid(s) for floor cleaner and wax.
B. Consider bid(s) for Request for Proposal (RFP) for financial services.
VI. Superintendent’s Report
VII. President’s Report
VIII. Approval of Personnel
A. Consider instructional and support personnel matters.
IX. Adjourn
MOTION: Mr. Richard Kelly SECOND: Mrs. Louise Johnson
All members present approved.
MOTION TO APPROVE MINUTES FROM APRIL 17, 28, MAY 5, 13, & 27, 2008 MEETINGS
ORDINANCE # 2008-06-0002
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the minutes from April 17, 28, May 5, 13, and 27, 2008 board meetings.
MOTION: Mrs. Dorothy Brown SECOND: Mrs. Louise Johnson
All members present approved.
AGRICULTURE EXTENSION OFFICE SPEAKER
Ms. Laura Bradley gave an update on the projects and activities of the agriculture Extension Office.
MOTION TO CONSIDER NCLB/IDEA COMBINED APPLICATION
ORDINANCE # 2008-06-0003
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the NCLB/IDEA Combined Application for 2008-09.
MOTION: Mr. Jesse Young SECOND: Mrs. Dorothy Brown
All members present approved.
MOTION TO CONSIDER TYPE I CHARTER SCHOOL IN FRANKLIN PARISH
ORDINANCE # 2008-06-0004
BE IT ORDAINED, ETC., that the Franklin Parish School Board consider approving the request for a Type I Charter School in Franklin Parish. A roll call vote was taken.
MOTION: Mr. Richard Kelly SECOND: Mr. Tim Eubanks
YEAS: None
NAYS: Mrs. Louise Johnson, Mr. Tim Eubanks, Mrs. Dorothy Brown, Mr. Eddie Ray Bryan, Mr. Ronnie Hatton, Mr. Jesse Young, and Mr. Richard Kelly
ABSENT AND/OR NOT VOTING: None
The motion failed with a 0 to 7 vote.
Dr. Lanny Johnson, Sec.-Treas. Eddie Ray Bryan, President
Franklin Parish School Board Franklin Parish School Board
MOTION TO CONSIDER PAYMENT OF MONTHLY INVOICES
ORDINANCE # 2008-06-0005
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve to pay the monthly invoices.
MOTION: Mrs. Louise Johnson SECOND: Mr. Jesse Young
All members present approved.
MOTION TO CONSIDER PAYROLL DEDUCTION PLAN
ORDINANCE # 2008-06-0006
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the recommendation of Business Manager Lillian Whitten for the payroll deduction plan.
Recommendation of the Franklin Parish School Board Insurance Committee:
One new vendor came before the Insurance Committee to introduce a product for payroll deduction.
Choice Insurance Services, Inc.: Whole Life Insurance & Dina Dental Plan
Two current vendors came before the Insurance committee to introduce a product for payroll deduction.
Clinton Insurance Agency: Dina Dental Plan
Horace Mann: Roth IRA Plan
The Insurance Committee recommends all vendors listed for payroll deduction.
MOTION: Mrs. Louise Johnson SECOND: Mr. Jesse Young
All members present approved.
MOTION TO CONSIDER RESOLUTIOIN AND 403(b) PLAN DOCUMENT
ORDINANCE # 2008-06-0007
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the resolution and 403 (b) plan document.
Franklin Parish School Board Resolution
Adopting a 403(b) Plan Document
In response to recently released IRS regulations establishing a requirement for written documentation of the 403(b) tax sheltered annuity program offered to employees of Franklin Parish School Board (the “District”), the District wishes to adopt the plan document, consisting of the 403(b) Plan Document For Public Education Organizations and the Adoption Agreement For 403(b) Plan Document For Public Education Organizations (both of which are referred to hereinafter as the “Plan Document”), a copy of which is attached to this resolution. The Plan Document is based on model language released by the IRS for such purpose.
RESOLVED, that the Board does hereby adopt the Plan Document which will, at all times, conform to the requirements of Section 403(b) of the Internal Revenue Code and applicable regulations.
FURTHER RESOLVED that it is the intention of the Board that the 403(b) program will conform with all federal and state statutory and regulatory requirements applicable to 403(b) plans, except that the program set forth above shall not be subject to the requirements of Title I of ERISA because the employer is exempted from such requirements.
FURTHER RESOLVED that the Board authorizes Lillian Whitten, Business Manager to act on the Board’s behalf with respect to this plan, and to take any and all actions necessary or desirable to implement, maintain and administer the plan set forth above in accordance with the Board’s intentions, and all applicable state and federal laws.
MOTION: Mr. Jesse Young SECOND: Mrs. Louise Johnson
All members present approved.
MOTION TO CONSIDER LOCAL PERSONNEL EVALUATION PROGRAM
ORDINANCE #2008-06-0008
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the Local Personnel Evaluation Program for 2008-2009.
MOTION: Mrs. Dorothy Brown SECOND: Mrs. Louise Johnson All members present approved.
MOTION TO CONSIDER FRANKLIN SUN AS OFFICIAL SCHOOL BOARD JOURNAL
ORDINANCE # 2008-06-0009
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the “Franklin Sun” as the official school board journal.
MOTION: Mr. Tim Eubanks SECOND: Mrs. Dorothy Brown
All members present approved.
MOTION TO CONSIDER PROCEDURES FOR VEHICLE ACCIDENTS/INCIDENTS
ORDINANCE # 2008-06-0010
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the procedures for Vehicle Accidents/Incidents with one change to include contracted drivers and approve the Transportation Advisory Committee (TAC).
PROCEDURES FOR VEHICLE ACCIDENTS/INCIDENTS
Employees who operate school board owned and contracted vehicles must follow these procedures when involved in an accident or incident:
1. Stop at once.
2. Do not move our vehicle unless it is to prevent further accidents or injury.
3. Set out warning devices.
4. Contact law enforcement officials. If anyone is injured, ask for a doctor and/or ambulance.
5. Notify your Supervisor and the Transportation Department of the accident immediately.
6. Obtain witnesses names and phone numbers.
7. Give other driver(s) your name, address, employer’s name and address.
8. Discuss the specifics of the accident only with the police and your employer.
9. Complete an “Accident Report Form” provided by the Transportation Department, and submit it to the Transportation Department by the following business day.
10. The Transportation Department will scheduled a T.A.C. Committee hearing for any and all school board employees involved in an accident/incident.
11. Employees who are involved in an automobile accident are subject to drug and alcohol testing.
Transportation Advisory Committee
Assistant Superintendent - Chairman of Committee
Child Welfare & Attendance Supervisor
Personnel Supervisor
School Principal
Business Manager
Franklin Parish School Bus Driver Association President
Transportation Manager
MOTION: Mr. Jesse Young SECOND: Mrs. Louise Johnson All members present approved.
MOTION TO CONSIDER BID(S) ON FLOOR CLEANER AND WAX
Mrs. Louise Johnson made the motion and Mr. Jesse Young seconded the motion to accept the bid(s) for floor cleaner and wax from Jackson Paper. Mrs. Louise Johnson withdrew this motion and made a new motion.
MOTION TO ACCEPT BY LINE ITEM FLOOR CLEANER/WAX FROM JACKSON PAPER AND JME, INC.
ORDINANCE # 2008-06-0011
BE IT ORDAINED, ETC., that the Franklin Parish School Board accept the lowest bid(s) by line item from Jackson Paper and J.M.E., Inc. as listed.
Jackson Paper - floor stripper - $48.50 per 5 gals.
Jackson Paper- floor coating - 75.94 per 5 gals.
Jackson Paper - floor cleaner - 26.81 per 5 gals.
Jackson Paper - floor maintainer ñ 62.98 per 5 gals.
J.M.E., Inc. - floor sealer - $83.42 per 5 gals.
J.M.E., Inc. - gym finish ñ 109.90 per 5 gals.
MOTION: Mrs. Louise Johnson SECOND: Mr. Jesse Young
All members present approved.
MOTION TO CONSIDER BID(S) FRO REQUEST FOR PROPOSAL FOR FINANCIAL SERVICES
ORDINANCE # 2008-06-0012
BE IT ORDAINED, ETC., that the Franklin Parish School Board accept the bid proposal for RFP for financial services for a period of two (2) years from Winnsboro State Bank.
MOTION: Mr. Jesse Young SECOND: Mr. Richard Kelly
All members present approved.
SUPERINTENDENT’S REPORT
Superintendent Lanny Johnson reported to the Board that bids will be opened on the Franklin Parish High School renovations at 2:00 p.m. on June 3, 2008. Dr. Johnson reported to the Board about the Read 180 program. Dr. Johnson and Mrs. Delayne Donnell have looked into this program. Mrs. Donnell visited a school in Ouachita Parish that has this program. The Read 180 program is for 8th grade ELA students. Dr. Johnson would like to put a Read 180 lab into each of the junior high schools. An English teacher from each school will be put in the lab. This would not be an extra teacher, it would be a teacher already on staff. Dr. Johnson would like to take the money from the Tobacco Money Franklin Parish School Board has in a bank in Baton Rouge. This program would cost approximately $227,724.00. Dr. Johnson would like the Board to add this item to the agenda with a 2/3 vote. These labs will be put in Baskin School, Crowville School, Fort Necessity School and Gilbert School.
MOTION TO ADD ITEM TO AGENDA, CONSIDER 4 READ 180 LABS
ORDINANCE # 2008-06-0013
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve adding item to agenda, consider four Read 180 labs for junior high schools.
MOTION: Mrs. Dorothy Brown SECOND: Mrs. Louise Johnson All members present approved.
MOTION TO CONSIDER PURCHASE OF READ 180 PROGRAM
ORDINANCE # 2008-06-0014
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve to purchase four READ 180 labs. One lab will be placed in each junior high school, Baskin, Crowville, Fort Necessity and Gilbert Schools. The cost of this program will be $227,724.00. The money for the purchase of this program will come from the Tobacco Money in Baton Rouge.
MOTION: Mr. Jesse Young SECOND: Mrs. Dorothy Brown
All members present approved.
PRESIDENT’S REPORT
President Eddie Ray Bryan reported on the Charter School that no one was at the meeting to present the Charter School. President Bryan had a question about janitorial supplies but Mrs. Whitten had already taken of that matter. One other item that President Bryan mentioned was the possibility of hiring a 2nd agriculture teacher at the Franklin Parish High School.
MOTION TO CONSIDER INSTRUCTIONAL AND SUPPORT PERSONNEL MATTERS
ORDINANCE # 2008-06-0015
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the instructional and support personnel matters as listed.
INSTRUCTIONAL PERSONNEL
RESIGNATIONS
Name School Position Effect. Date Reason
Bevill, Vida WES Kind. Tea. 05.22.08 Retirement
Bondurant, Joseph FPHS Principal 08.01.08 retirement
Dean, Evelyn WES Teacher 05.22.08 Retirement
Douglas, Kimberly Gilbert Teacher 05.22.08 Relocation
Harrington, Easter Crowville Teacher 05.22.08 Retirement
Hemphill, Linda Baskin Teacher 05.22.08 Retirement
Lyons, Earline Baskin Teacher 05.22.08 Retirement
Rhodes, Mary Washington Gilbert Teacher 05.22.08 Relocation
Rhodes, N. Jean Fort Read. Coach 07.01.08 Retirement
Richmond, Ella Crowville Teacher 05.22.08 Retirement
Swayzer, Dorothy Gilbert Teacher 05.22.08 Relocation
Whittington, Tonesha Gilbert Sp. Ed. Tea. 05.22.08 Relocation
TRANSFER - Support
Name Bd. Mtg. From School to School Position Effect. Date Reason
Bordelon, Keeshia 06.02.08m FPHS to Baskin Eng. Tea. 08.18.08 Replace D. DeBlieaux
Lloyd, Ronda 06.02.08 FPHS to GilbertMath Tea.08.18.08
Replace M. Rhodes
SUPPORT PERSONNEL
HIRES
Name School Position Effect. Date Reason
Peoples, Joshua Cen. Office Comp.Tech/Printer 07.28.08 (ll mon. position) Replace D. Remore
RESIGNATIONS
Name School Position Effect. Date Reason
Williams, Willie Head Start Bus Dr. 05.31.08r retirement
Monnin, Lynn Fort Read 1st Para 05.30.08 Relocation
Robbins, W. L. Crowville Bus Dr. 05.20.08 Retirement
TRANSFER - Support
Name Bd. Mtg. School Position Effect. Date Reason
Holland, Jimmy 06/02/08 Crow. Route #40 Bus Driver 08.20.08
Summer School Teachers:
Baskin: George Arender, Georgia Jones, Madge Wilson, Cathy Young
Crowville: Barbara Acker, Beverly Parker, Theresa Quimbly
Gilbert: Tiffany Carr, Sandra Englerth, Jamie Scott
Fort Necessity: Lori Evans, Lula Lee, ArNathan Scott, Gwendolyn Scott
HGWLC: Sharon Caston, Zettie Dorsey, Teresa Thomas
WES: Alice Prescott, Sharon Thomas, Diane Rollins, Elizabeth Rubin
FPHS: Richard Berry, Ida Hoard, Wystee Kerry, David Smith, Shana Watson
Permission to advertise for Principal and/or other administrative positions
MOTION: Mrs. Dorothy Brown SECOND: Mr. Jesse Young
All members present approved.
MOTION TO ADJOURN
ORDINANCE # 2008-06-0016
BE IT ORDAINED, ETC., that there being no further business to discuss the meeting is adjourned.
MOTION: Mrs. Louise Johnson SECOND: Mr. Jesse Young
All members present approved.
Dr. Lanny Johnson, Sec.-Treas. Eddie Ray Bryan, President
Franklin Parish School Board Franklin Parish School Board
7/16 1tb
mmm
Winnsboro, Louisiana
June 5, 2008
The Franklin Parish School Board met for special meeting on Thursday, June 5, 2008 at 11:00 a.m. in the Franklin Parish School Board Complex conference room.
Present for the meeting were Mrs. Louise Johnson, Mr. Tim Eubanks, Mrs. Dorothy Brown, Mr. Eddie Ray Bryan, Mr. Jesse Young, and Mr. Richard Kelly.
Mr. Ronnie Hatton was absent from this meeting.
President Eddie Ray Bryan called the meeting to order, Chaplain Richard Kelly led in prayer and President Bryan led in the Pledge of Allegiance.
There being no changes to agenda the agenda is as follows:
FRANKLIN PARISH SCHOOL BOARD COMPLEX CONFERENCE ROOM
7293 Prairie Road, Winnsboro, LA 71295
AGENDA FOR SPECIAL MEETING
JUNE 5, 2008
11:00 A.M.
CALL TO ORDER: President
INVOCATION: Chaplain
PLEDGE OF ALLEGIANCE: President
I. Consider bid(s) for Franklin Parish High School renovations. (Johnson)
II. Adjourn
MOTION TO CONSIDER BID(S) FOR FRANKLIN PARISH HIGH SCHOOL RENOVATIONS
ORDINANCE # 2008-06-0017
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the lowest base bid and three add alternate bids from Mann’s Construction Co., 509 Smith Street, West Monroe, LA with a bid of:
Additions and Renovations to Franklin Parish High School - $3,056.596.00
Add alternate #1 - Classroom building labeled 4th hall - $172,078.00
Add alternate #2 - Bus loading canopy and bus loading drive on west side of the 3 existing classroom wings. - $151,638.00
Add alternate #3 - Overlay parking @ east side of existing gym. - $138,838.00
TOTAL BID - $3,519,150.00
MOTION: Mr. Jesse Young SECOND: Mrs. Dorothy Brown
All members present approved.
MOTION TO ADJOURN
ORDINANCE # 2008-06-0018
BE IT ORDAINED, ETC., that there being no further business to discuss the meeting is adjourned.
MOTION: Mr. Jesse Young SECOND: Mrs. Dorothy Brown
All members present approved.
Dr. Lanny Johnson, Sec.-Treas. Mr. Eddie Ray Bryan, President
Franklin Parish School Board Franklin Parish School Board
7/16 1tb
mmm
Winnsboro, Louisiana
June 30, 2008
The Franklin Parish School Board met for its regular scheduled agenda meeting on Monday, June 30, 2008 at 5:52 p.m. in the Franklin Parish School Board Complex conference room.
Present for the meeting were, Mrs. Louise Johnson, Mr. Tim Eubanks, Mrs. Dorothy Brown, Mr. Eddie Ray Bryan, Mr. Ronnie Hatton, and Mr. Richard Kelly.
Mr. Jesse Young was absent from the meeting.
President Eddie Ray Bryan called the meeting to order, Chaplain Richard Kelly led in prayer and President Bryan led in the Pledge of Allegiance.
Mr. Young arrived at 6:00 p.m. and Mr. Richard Kelly left at 6:22 p.m.
FINAL AGENDA APPROVED
ORDINANCE # 2008-06-0019
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the final agenda for the July 7, 2008 regular meeting as listed.
FRANKLIN PARISH SCHOOL BOARD COMPLEX
7293 PRAIRIE ROAD
WINNSBORO, LA 71295
PROPOSED AGENDA FOR
JULY 7, 2008 at 5:30 P.M.
CALL TO ORDER: President
INVOCATION: Chaplain
PLEDGE OF ALLEGIANCE: President
I. Approval of Agenda
II. Approval of minutes from June 2, 5, and 30, 2008 meetings.
III. Recognition of Visitors
Agricultural Extension Office Speaker
IV. Business
A. Pam McBroom, Head Start Report
B. Consider payment of monthly invoices. (Whitten)
C. Consider update on Acceptable Use Policy for 2008-09. (Leonard)
D. Consider update on Depository of Funds Policy. (Whitten)
E. Consider update on Payroll Procedures Policy. (Whitten)
F. Consider update on Return Check Policy. (Whitten)
G. Consider update on Facility Use Agreement Policy. (Whitten)
H. Consider 2007-08 Ending Budget for General Fund. (Whitten)
I. Consider 2008-09 Substitute Rates. (Whitten)
J.Consider proposed 2008-09 Teacher Salary Schedule. (Whitten)
K.Consider Franklin Parish School Board Transportation Rules and Regulations Pamphlet. (Moore)
V. Superintendent’s Report
VI. President’s Report
VII. Approval of Personnel
A. Consider instructional and support personnel matters.
VIII. Adjourn
MOTION: Mrs. Louise Johnson SECOND: Mrs. Dorothy Brown
All members present approved.
Before adjournment of meeting the Board Members agreed to start the committee meetings and agenda meeting at 5:00 p.m.
MOTION TO ADJOURN
ORDINANCE # 2008-06-0020
BE IT ORDAINED, ETC., that there being no further business to discuss the meeting is adjourned.
MOTION: Mr. Tim Eubanks SECOND: Mr. Jesse Young
All members present approved.
Dr. Lanny Johnson, Sec.-Treas. Mr. Eddie Ray Bryan, President
Franklin Parish School Board Franklin Parish School Board
7/16 1tb
mmm
Winnsboro, Louisiana
June 30, 2008
The Franklin Parish School Board met for special meeting on Monday, June 30, 2008 at 6:30 p.m. in the Franklin Parish School Board Complex conference room.
Present for the meeting were Mrs. Louise Johnson, Mr. Tim Eubanks, Mrs. Dorothy Brown, Mr. Eddie Ray Bryan, Mr. Ronnie Hatton and Mr. Jesse Young.
Mr. Richard Kelly was absent from this meeting.
There being no changes to agenda the agenda is as follows:
FRANKLIN PARISH SCHOOL BOARD COMPLEX
CONFERENCE ROOM
7293 Prairie Road, Winnsboro, LA 71295
AGENDA FOR SPECIAL MEETING
JUNE 30, 2008
CALL TO ORDER: President
INVOCATION: Chaplain
PLEDGE OF ALLEGIANCE: President
I. Consider bid(s) for janitorial supplies. (Moore)
II. Consider recommendation of principal at Franklin Parish High School. (Johnson)
III. Adjourn
MOTION TO CONSIDER BID(S) FOR JANITORAL SUPPLIES
ORDINANCE # 2008-06-0021
BE IT ORDAINED, ETC., that the Franklin Parish School Board accept the lowest line item bid price from each vendor for janitorial supplies. (List on file at Franklin Parish School Board office.)
MOTION: Mrs. Louise Johnson SECOND: Mr. Jesse Young
All members present approved.
MOTION TO CONSIDER RECOMMENDATION FOR FPHS PRINCIPAL
ORDINANCE # 2008-06-0022
BE IT ORDAINED, ETC., that the Franklin Parish School Board approve Pat Sartin as Franklin Parish High School Principal effective July 1, 2008.
MOTION: Mrs. Dorothy Brown SECOND: Mr. Jesse Young
All members present approved.
MOTION TO ADJOURN
ORDINANCE # 2008-06-0023
BE IT ORDAINED, ETC., that there being no further business to discuss the meeting is adjourned.
MOTION: Mrs. Louise Johnson SECOND: Mr. Jesse Young
All members present approved.
Dr. Lanny Johnson, Sec.-Treas. Mr. Eddie Ray Bryan, President
Franklin Parish School Board Franklin Parish School Board
7/16 1tb
mmm
Franklin Parish Hospital
Service District No. 1, d/b/a
Franklin Medical Center
May 23, 2008
Members Present: Nick Poulos; Chairman, Michael Wright; Vice-Chairman, Dan Warner, Jan Hicks, and Paul Price.
Absent:
Others Present: Robert Boullion, Blake Kramer, Sheila Mason, Hope Young, and Sam Wiggins.
Call to Order and Invocation: Mr. Poulos called the meeting to order and Mr. Wright gave the invocation.
At this time Mr. Poulos asked for a motion to add the Chief Medical Officers plan to the agenda. The motion was made by Mr. Price, seconded by Mr. Warner and carried with a unanimous vote.
Mr. Kramer’s report was moved to item two of the agenda due to the fact he is calling in from a seminar.
Mr. Kramer gave a brief report regarding the Medical Home Abstract plan that he is in the process of presenting at the seminar.
Mr. Kramer explained a ruling that was given the previous week by Centers for Medicare Services (CMS) regarding the certification of rural health clinics.
Mr. Kramer explained the need of a resolution authorizing Mr. Boullion the authority to appropriate the capital outlay funds. The motion was made by Mr. Warner, seconded by Mr. Price to accept the amended resolution as discussed. The motion was carried by a unanimous vote.
Mr. Kramer submitted revisions to the Hospital By-Laws to be reviewed by the Board and approved or revised at another time.
Approval of Minutes from the April 25, 2008 meeting.
Motion was made by Mr. Price, seconded by Mr. Warner and by a unanimous vote approved the minutes for the April 25, 2008 regularly scheduled Board Meeting as they were presented.
Financial Report: Robert Boullion reported the financials as follows:
Mr. Boullion reported a net loss of for the year ending 4/30/08 of $810,000. This is substantially less than expected after losing a surgeon.
The last four months have shown a steady rise in income due to admissions and grant money received. If this trend continues we will have a profit for the next year.
Over all admissions were down about 20% from last year.
Salaries and Benefits are closer to 16% of total income which was originally thought to be 20% or more. There were some accruals that weren’t reversed after actual totals were calculated.
The hospitals profit for April 2008 is $114,000.00.
The Winnsboro clinic and the IOP clinics totals have risen over the last year. Winnsboro has a profit of $254,000 for the year with an increase of 588 visits. Newellton had a decrease of 558 visits with a profit of $471,000.00. St. Joe declined 598 visits with a $230,000 decrease in gross revenue. All together the clinics show a profit of $207,000 for the year compared to about $400,000 last year.
The IOPs are showing a profit for the year. There was a slight decrease from last year of $68,000 with a total profit of $147,000.
A/R days have leveled of around 90 days. There are still adjustments being made to decrease these numbers. On of the major adjustments to the process is to verify addresses and insurance upon admissions. This step has not been taken in the past resulting in poor collections. Having the proper information in the system allows our employees to have correct addresses for correspondence and pre approval from the insurance companies when the circumstances allow. There has also been a change in the Case Management Director. Having a person knowledgeable about the processes and reimbursement of Medicare/Medicaid has made a great difference.
Mr. Poulos requested a motion to approve the financial report as presented. Mr. Price made the motion, seconded by Mr. Warner, and approved by a unanimous vote.
Chief Nursing Officer Report: Sheila Mason presented the following:
Ms. Mason presented and discussed needed policies and procedures.
Scholarships: Ms. Mason updated the Board on the status of all scholarship recipients.
Grants: FMC has received a HHS Grant in the amount of $17,500.
Relay for Life will be this weekend. The team as a lot of activities planed to raise money including boxing matches, face painting, and a go fish game.
Mr. Poulos asked for a motion to accept the policies that were presented, the PI report, and the Chief Nursing Officerís report as presented by Ms. Mason. Mr. Wright made the motion, seconded by Mr. Price, and approved by a unanimous vote.
Board Retreat follow up - Eric Scorsone
Mr. Scorsone reiterated the fact that there should be a consent agenda and all information pertaining to the meeting should be given to all members well in advance for review. All reports that are submitted should be summarized and all questions are to be asked at the meeting. Mr. Scorsone will send an example agenda for review.
Goals for the next year should be established by January 2009 and only be revised in extreme circumstances. Quarterly reports should be given by Administration on the progress being made.
Administrative Report: Mr. Boullion reported the following:
Many ideas for improving the image of the hospital were discussed.
There was more discussion regarding the revenue cycle.
The capital equipment budget is still under review.
The room remodeling projects are going very well.
The Wisner and Crowville clinics are at a temporary stand still.
The Fast Track should be completed in about three weeks.
Prices and quotes are being compiled to renovate all patient rooms.
Mr. Poulos asked for a motion to add credentialing to the agenda, and then approve the credentialing of Vernon “Tommy” Baldwin, Janet Sayer, and Edward J. O’Brien. The motion was made by Mr. Price, seconded by Mr. Wright, followed by a unanimous vote to add credentialing as an agenda item. The motion was made by Mr Wright, seconded by Mr. Price, followed by a unanimous vote to approve the credentialing of the above mentioned individuals.
Mr. Poulos requested a five minute recess. The motion was made by Mr. Price, seconded by Mr. Warner and carried by a unanimous vote.
Mr. Wright made the motion to resume in open session, seconded by Mr. Price, followed by a unanimous vote to enter open session.
The motion to enter executive session was made by Mr. Price
Executive Session:
The motion was made by Mr. Price, seconded by Dr. Hicks, and followed with a unanimous vote to enter executive session.
Open Session:
The motion was made by Mr. Wright, seconded by Dr. Price, followed with a unanimous vote to resume the meeting in open session.
At this time Mr. Rusty Smith explained in detail his services to the hospital and the possibility of renewing his contract.
Adjourn: The motion was made by Mr. Wright, seconded by Mr. Price, and followed by a unanimous vote to adjourn.
Nick Poulos, Chairman
Board of CommissionersBoard
7/16 1tb
mmm

Search Our Site

Advertising

Local Weather